Privacy policy

The Meaningful Múinteoir

Who we are:

The Meaningful Múinteoir was established by author and teacher Bernie Woods. We provide school based programmes and community based programmes on mindfulness for children.

We are committed to respecting and protecting your privacy and would like you to feel safe when you give us your personal details. We will always clearly identify ourselves in our correspondence.

In order to provide you with relevant information, respond to your enquiries and requests for services we will sometimes request that you provide us with information about yourself. This Privacy Notice will inform you of the information we gather and how it is used.

In this document “we”, “our”, or “us” refer to The Meaningful Múinteoir. Please read this statement carefully as this sets out the basis on which any personal data, we collect from you, or that you provide to us, will be processed by us.

The law requires us to tell you about your rights and our obligations to you regarding the processing and control of your personal data. We do this now, by requesting that you read the information provided at www.dataprotection.ie

For the purposes of the GDPR the data controller is:

Bernie Woods T/A The Meaningful Múinteoir

Email: themeaningfulmuinteoir@gmail.com

Accuracy of your personal data

Please keep us up to date with any changes to your personal data, this allows us to ensure that your personal data is kept accurate and up to date.

Purpose for processing your data

Personal data refers to any information relating to an identified or identifiable natural person (Data Subject). An identifiable natural person is one who can be identified, directly or indirectly, in particular, in reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

The type of personal data that we may process about you will depend on the service that you require from us.

The Meaningful Múinteoir maintains the same privacy practices with respect to data that is collected off-line and on-line, and this notice also covers both those methods of data collection and use. The Meaningful Múinteoir complies with EU General Data Protection Directive (GDPR) for the collection, use, and retention of all personal data.

We collect and process the following personal data:

Name, Date of Birth, Address, Phone Number, and in some cases Health information & Medical Information, - this is necessary for the provision of our services.

Special Categories of personal data

We may collect special category data for the purposes of our services, we always obtain parental consent prior to processing this data.

Direct interactions

You may provide us with your personal information when you;

Complete a parental consent form and engage with us about your child
Correspond with us via email, phone or otherwise
Meet with us on a one-to-one (in person or virtually) and provide us with your personal information

Why are we processing your data? Our legal basis.

We are required to determine the legal basis for which we process different categories of your personal information, and to notify you of the basis for each category.

Most of the personal information we process is provided to us directly by you for one of the following reasons:

Category of Personal Data
Purpose of Processing
Lawfulness of Processing

1. Administrative; Name, address, contact details, (phone, mobile email) child’s name, class attending

2. Necessary for provision of programme

1. Medical information; Medical information; allergy information

2. Necessary to facilitate children with allergies and provide extra resources if necessary

3. Article 6.1 (a) processing is carried out on the basis that consent has been received by the parent. Consent can be withdrawn at any time, by contacting us, please note this will mean that your child can no longer participate on the programme. We may also rely on Article 6.1 (d) where processing is necessary to protect the vital interests of a natural person

1. Account details, name, contact details billing and payment records

2. Required for providing our service.

3. Article 6.1 (c) process is necessary for compliance with a legal obligation to which the controller is subject and article 6.1 (b) in relation to getting paid for providing a service to clients

1. Name, email address,

2. Required to inform clients of any further services or programmes they may be interested in. This is also carried out in line with eprivacy regulation.

3. Article 6.1 (a) processing is carried out on the basis that consent has been received by the client. Consent can be withdrawn at any time, by contacting us.

1. Name, contact details

2. Accident and Injury information

This information is processed to operate a safe environment for the children and staff, to identify and mitigate any potential risks and to report incidents/accidents. This data may be shared with our insurance company

3. Article 6.1 (f) processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child

1.Name, Contact Details

Accident and Injury Information

2. We are obliged under the Children First Act 2015 to report harm of children to the necessary agencies.

3. Article 6.1 (c) process is necessary for compliance with a legal obligation to which the controller is subject and article

How long we hold your information

We keep your information for no longer than it is required or allowed. We are obliged to hold certain information for legal and insurance purposes, and we adhere to the timelines required. For information on the period your data is held for please contact us on themeaningfulmuinteoir@gmail.com

Who we are sharing your data with:

We may pass your personal data on to third-party service providers contracted to The Meaningful Múinteoir while engaging with them to provide our services. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide on your behalf. These third-party service providers such as payment gateways and other payment transaction processers, have their own privacy policies in respect to the information and you may read their privacy policies so you can understand the manner in which your personal information will be handled.

We have reviewed all third parties we share your data with to ensure they are aware of their responsibilities under the GDPR. For more details on the third parties we use, please contact us on themeaningfulmuinteoir@gmail.com

Data Transfers

We may transfer your data outside the EEA. Should this happen, we will only transfer data to receivers that are in countries approved by the EU Commission, or where there are the appropriate safeguards in place to protect your personal data. For further information on these appropriate safeguards, please email themeaningfulmuinteoir@gmail.com

Security

There are appropriate security measures in place to protect your data in the event of being accidentally lost or accessed without authorisation including;

Your data is also limited to only the necessary parties that need to process your data for business purposes.
Using secure servers to store your information
Verifying the identity of any individual who requests access to information prior to granting them access to information
Using encryption to secure personal data
Only transferring your information via closed system or encrypted data transfers*
Storing paper files in secure locations

*transmission of information over the internet is not entirely secure, and if you submit any information to us over the internet (whether by email, via our website or any other means), you do so entirely at your own risk.

We cannot be responsible for any costs, expenses, loss of profits, harm to reputation, damages, liabilities or any other form of loss or damage suffered by you as a result of your decision to transmit information to us by such means.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information
Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances
Your right to object – You have the right to ask us to stop processing your personal data for profiling or direct marketing
Your right to restriction of processing – You have the right to object to the processing of your personal data in certain circumstances
Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Exemptions may apply if the information requested is considered excessive or repetitive.

Please contact us at themeaningfulmuinteoir@gmail.com if you wish to make a request.

How to complain

In the event that you wish to make a complaint about how your personal data is being processed or how your complaint has been handled, you have the right to lodge a complaint directly with the data supervisory authority and /or our Data Protection Officer, Bernie Woods at themeaningfulmuinteoir@gmail.com

Link below to the complaints section of the Data Commissioner website;

https://www.dataprotection.ie/docs/Making-a-Complaint-to-the-Data-Protection-Commissioner/r/18.htm

Or email Data Protection Commissioner to info@dataprotection.ie

The Meaningful Múinteoir may change this policy from time to time. When such a change is made, we will post a revised version online. Changes will be effective from the point at which they are posted. It is your responsibility to review this privacy policy periodically, so you are aware of any changes. By using our services, you agree to this privacy policy.

This privacy policy was last updated October 2024